Board portals offer benefits that go beyond digitization of paper documents. They enable directors to plan meetings, manage their tasks and work with fellow members in order to ensure and improve governance in specific ways.
When a director gets an email from the company secretary, informing that the documents for the board are now accessible on the portal, she is able to take time to review the documents over the weekend or on a Tuesday afternoon, to be ahead of the agenda and make notes on the most important issues or questions. You can also make use of the portal’s real-time analytics feature to know how directors use the material ahead of the meeting and to see how much time they are spending on each section or document.
This is particularly beneficial for directors who are juggling a busy schedule and are unable to dedicate to the board. A well-designed portal is accessible from any device, at any time. Furthermore, since the majority of board members are already using the devices they’re used to to access other online services and services, it doesn’t require any significant learning curve to navigate.
While user-friendliness is a key factor for most directors when choosing board collaboration software, there are other features that are equally important to think about as you evaluate different vendors. For instance, some websites offer tools that enable directors to vote and keep the records of their decisions. This is time-saving for the secretary and allows the board to make changes between meetings.