A well-designed board member software is a one-stop shop that lets meeting administrators perform faster and more efficiently by providing the correct information at the right time for all stakeholders. It comes with a easy and intuitive interface which allows directors to take action without needing to master any skills. It should have a low barrier to entry and be accessible on any device, so that everyone within the company can access it, regardless of their technology skills.
It should be able to conduct meetings remotely, with tools such as video conference and document sharing. It should be safe with features such as two-factor authentication as well as encryption of files and messages and message encryption. It should allow for the creation of committees to oversee various governance processes. It should include a directory of board members, which includes contact information as well as their positions. It should include a tool that integrates with the calendar to make it easier for meeting organizers to invite participants and get RSVPs.
It should have an application for recording and storing minutes of meetings. It should have documents that are easily searchable and downloadable, so that board members are able to access them at any given time, even if not in person. It should include the ability that allows board members to collaborate on documents and to make comments. It should also have the ability to synchronize pages and a laser pointer tools to aid with presentation during meetings.