Email is still one of the most used methods for individuals and companies to communicate online, however hackers believe it is a convenient method of infecting devices and systems with malware. The majority of malware found on compromised networks is a result of malicious hyperlinks or attachments to emails. Once infected the attacker can gain access in your network and access sensitive information, take data, or even demand a ransom. This is why best practices are vital to protect your personal and company accounts from cyberattacks.
Utilize a link scanner that scans all outbound links and puts them in one folder and allows them to be downloaded from there (or even better, never download them at all). Encryption is a further crucial step and ensures that anyone who tries to intercept your email or its attachments cannot access the content by turning the plain text into encrypted text. This feature is built into the platforms of all major email providers such as Gmail and Microsoft Outlook/Office 365.
Beware of opening executable files that are included in email attachments These types of files could contain viruses or other malware which could cause harm to your computer. If you are unsure whether an attachment is secure, search for it using a search engine. Pay attention to the file’s title and extension.
Create strong passwords for all your account logins and make sure your employees follow the same procedure. Also, ensure that all employees only access email on trusted devices. Avoid using a password generator or an auto-fill feature, as these may be compromised by hackers. Additionally, you should make use of 2FA (two-factor authentication) whenever possible — this adds an additional layer of security by making sure that you have a second verification from you before allowing access to your email.